New submission - Preparing an application
The Research Governance and Optimal Care (RGOC) unit is here to support researchers navigate the ethic and approval processes. We welcome any questions, please reach out to RGU@cancervic.org.au
New proposals not previously reviewed by a HREC
Complete the Submission form. If your submission does not involve Cancer Council Victoria researchers, we strongly encourage you to contact RGOC as early as possible to discuss submission to this HREC.
Submit completed submission form with any supplementary documents (e.g., all participant facing materials, study protocol, privacy forms, letters of support) to RGU@cancervic.org.au
New proposals reviewed by another HREC
The CCV HREC supports streamlined ethical review as part of the National Mutual Acceptance (for research conducted in Australian publicly funded health services) and the National Certification Scheme as an accepting site for multi-site research. Acceptance of approval by an alternative HREC is discretionary.
Provide RGU@cancervic.org.au with (1) a full set of documents submitted to the reviewing HREC and (2) a copy of the approval notification or letter from the reviewing HREC.
*Guide to completing ethics submission forms (240KB)
*Submission form (233KB)
*Exempt projects form (for Cancer Council staff only) (181KB)
*Quality Assurance Checklist (for Cancer Council staff only) (27 KB)
*Supplementary privacy form HPP (200KB)
*Supplementary privacy form S95 (200KB)
*Supplementary privacy form S95A (206KB)
* indicate documents are under review and will be updated to align with the updated National Statement (2023)
Approved research - Informing of progress, changes and events
Annual reporting/Final report
Annual reports (covering the period 1 July to 30 June) are required by the first Monday of September. Requests for extensions of ethical approval can also be included within this report. Final reports (for completed, discontinued or withdrawn/abandoned projects) can be submitted at any time.
Annual Monitoring or Final Report
Amendments and extensions
These requests can be submitted at any time (i.e., do not need to align with HREC meeting dates).
Complete the Amendment form (see the guide for support)
If the request involves changes to study documents (e.g., study protocol, participant facing documents), clean and marked (track changes or highlighted) containing updated version numbers and dates must accompany the request.
Guide to amendments (25KB)
Reportable events (adverse events and protocol deviations)
Guidance documents and review procedures are in development.
If you have any questions or need help, please contact the Research Governance and Optimal Care Unit at email@example.com.